Study Documents Office
NOTICE ON ISSUING STUDY DOCUMENTS
Online appointments are NO LONGER made for issuing study documents (the platform is no longer in operation). Study documents are issued in person at the Study Documents Office (Calea Mărășești no. 157, Building D, 1st floor, Room 122), during the following hours:
For objective reasons, today, 28 September 2026, study documents are issued between 12:00 and 15:00. We apologise for any inconvenience and thank you for your understanding.
OPENING HOURS FOR THE PUBLIC:
From 01.12.2025 the opening hours of the study documents office are:
Monday: 9:00 - 15:00
Tuesday: 12:00-15:00
Wednesday: 12:00-15:00
Thursday: 12:00-15:00
Friday: 9:00-12:00
University secretary: Prof. Corina-Oana CIOBANU
Contact: Calea Mărăşeşti 157, Bacău - 600115, Romania - room 122, phone 0234-542411, extension 139
E-mail: acte_studii@ub.ro
Documents required to collect study documents:
- Valid identity card / passport;
- 2 colour photographs, 3/4 format (identity card type), on porous photo paper (which holds the stamp - ask and check this at the photo studio); photos printed on ordinary printer paper are not accepted. Do not wear dark clothes in the photos, as the stamp cannot be read on them. Unsuitable photos are attached at your own risk, with a signature to that effect on the diploma counterfoil. Issuing another diploma with a suitable photo is at the holder's expense.
Diplomas can be collected in person or by a notarised power of attorney (the power of attorney must contain the following wording “I, the undersigned ..(1)..., authorise ...(2)... to appear and represent me at “Vasile Alecsandri” University of Bacău to uphold my rights and interests regarding the issuing and collection of the study documents issued by “Vasile Alecsandri” University of Bacău in the name of ...(1)..., as well as of the original documents in my personal file”, in the original. Graduates living abroad who cannot collect their diplomas in person must issue a power of attorney at the Romanian Embassy or Consulate in their country of residence or with a notary using the “Hague Apostille” (powers of attorney issued by a notary must be translated and legalised in Romania).
For applicants for certificates for their pension file
Documents required to issue a certificate for the pension file:
- Application for a certificate (standard form, for those who fill it in directly at the University Registry);
- Identity card - copy;
- Certificate of residence (for holders of electronic identity cards);
- Birth certificate - copy;
- Marriage certificate (where applicable) - copy;
- Bachelor's diploma - copy;
- Transcript of records (if the Bachelor's diploma comes with the Diploma Supplement) - copy
- 10 lei - certificate issuing fee (paid at the University cash desk or into account RO20TREZ06120F330500XXXX - Bacău Treasury);
- Stamped self-addressed envelope (for those who wish to receive the certificate by post/courier) *
The documents can be submitted directly to the University Registry, sent by e-mail to rector@ub.ro or sent by post/courier to: “Vasile Alecsandri” University of Bacău, Calea Mărășești, no. 157, Bacău.
* Those who choose to send the documents by post/courier must enclose: the requested documents, a stamped self-addressed envelope and the receipt (issued by the University) or the payment order/statement (if payment was made into the Treasury account).
STATUS OF STUDY DOCUMENTS:
| Class | Completion status |
| Up to and including the class of 2024 | all study documents are completed |
