1. Home
  2. Personal data protection

Personal data protection

The “Vasile Alecsandri” University of Bacău (UBc) is a personal data controller. This page informs you about how your personal data is processed and about your rights under Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 (GDPR), Romanian Law no. 190/2018 and the national legislation in force on the protection and security of personal data.

It follows the Information Notice no. 9746/27.06.2024 (the signed document, PDF, in Romanian) and adds the information about the www.ub.ro website. In case of any difference, the Romanian version prevails.

The controller

“Vasile Alecsandri” University of Bacău, 157 Calea Mărășești, 600115 Bacău, Romania · phone +40 234 542 411 · fax +40 234 545 753 · e-mail rector@ub.ro. GDPR officer: Adrian-Laurențiu Apăvăloaei.

Purposes of the processing

UBc processes personal data, as controller, in order to carry out its legal duties, rights and obligations and its tasks in the public interest, in particular for:

  • organising the admission competition;
  • employment contracts;
  • study contracts;
  • scientific research contracts;
  • European projects;
  • service contracts;
  • statistical reporting required by law;
  • monitoring the employment of graduates, through the ALUMNI association or through the electronic platforms required by law.

Legal basis

Data is processed to comply with the University’s legal obligations and to perform tasks in the public interest (Article 6(1)(c) and (e) GDPR), to conclude and perform employment, study, research or service contracts (Article 6(1)(b)) and, where the law requires it, on the basis of your consent (Article 6(1)(a)). The main legal acts are listed in the Romanian version of this page and in the Information Notice.

If you do not agree to the processing of your personal data, employment, study, research or service contracts cannot be concluded under the conditions set by law.

Categories of data

  • first and last name, parents’ first names;
  • personal identification number (CNP), data from the birth certificate, identity card, passport, residence permit or registration certificate;
  • date and place of birth, citizenship, nationality, ethnicity;
  • home or residence address, e-mail address, phone number;
  • data on studies, training, occupation and workplace, including those of students’ parents or legal guardians;
  • health data, military data, marital status, special social status;
  • financial data (bank accounts, assets);
  • vehicle registration number;
  • criminal record data;
  • image (photograph) and sound, under Law no. 333/2003;
  • handwritten signature.

Recipients

The data is used by UBc and disclosed, where applicable, to:

  • public institutions, as provided by law;
  • diplomatic missions;
  • courts of law;
  • control bodies, during control activities;
  • other natural or legal persons, only with the consent of the data subject.

How long we keep the data

Video and audio recordings of the surveillance systems are kept for at most 30 days. All other data is kept according to the archival nomenclature or to the specific legal regulations, at the University’s headquarters; data with a retention period of more than 100 years is transferred to the National Archives.

Who collects the data

Data is collected, on paper or electronically, by the Rector’s Office, the faculty secretariats (including the admission committees), the Social Service, the Human Resources and Payroll Service and the Central University Library.

Data processed through www.ub.ro

The website has no visitor accounts and uses no advertising or traffic analytics tools. For operation and security, the server may temporarily log technical data about visits (IP address, date and time, requested page, browser type). Messages sent to the e-mail addresses published on the website are used only to answer the request. The cookies used are described in the Cookie policy.

Your rights

  • the right of access;
  • the right to rectification;
  • the right to erasure;
  • the right to restriction of processing;
  • the right to data portability;
  • the right to object;
  • the right to withdraw your consent, where the processing is based on it;
  • the right to lodge a complaint with the National Supervisory Authority for Personal Data Processing.

To exercise your rights, send the University a dated and signed written request, by e-mail to rector@ub.ro or by post to 157 Calea Mărășești, 600115 Bacău, Romania.

Complaints

National Supervisory Authority for Personal Data Processing (ANSPDCP), 28-30 G-ral. Gheorghe Magheru Blvd., sector 1, Bucharest, Romania, www.dataprotection.ro.